How to Write an Effective Thank You Note
(This advice has been customized with core content from http://www.thesimpledollar.com) We are in the thick in interview season and one of the things I find most students (and even non-students) overlook is the interview follow-up. The first thing you should do following an interview is to SEND A THANK-YOU NOTE! Ideally you will send this within 12 hours of your meeting with a potential employer.
First of all, thank you notes can be written on basic stationery. You can pick up regular stationary just about anywhere - A bookstore, Staples, even Wal-Mart. There are plenty of styles to choose from that you can use to fit your personal taste. University Bookstore has notecards with the SIU seal embossed on them - these can be a great way to help personalize and 'brand' the note even further.
Second, always hand write a thank you note. A handwritten thank you note has a certain level of elegance that you just can’t capture by typing and printing a note. Take out your pen and write down your thoughts. If you prefer, you can draft the note at the keyboard, but then copy your final text from the screen to the card. If your handwriting is terrible (like mine), it's wise to practice on regualr printer paper before making the jump to the actual card (yes, I really will do this from time to time!)
Given that, it’s okay to use printed labels when addressing the envelopes. Not only does this save time, it also ensures accuracy of the address. As long as the note inside is handwritten, this is completely appropriate. Remember to get the appropriate address for your interviewer – You can ask for their business card, look at their email signature (if you’ve been emailing with them) or even ask the receptionist on your way out of the interview.
Addressing the thank you note: Start off with the word “Dear,” then imagine you walked into a room and saw this person (or these people) without having seen them for a year. How would you address them? That’s what you should use next. During your Externship did you call your sponsor 'Mrs. Smith' or 'Heather'?
The first sentence Say “thank you for” and state the opportunity you’ve been given. Here are four examples:
Thank you for the interview for the marketing internshipThank you for the opportunity to learn how your business works.Thank you for all of the professional insights you gave me last week.Thank you for the advice you provided in terms of becoming successful in the sports marketing industry. The second piece: Express a further detailed appreciation of the gift or opportunity by explaining what it meant to you or what you plan on doing with the gift. Continuing with the above examples:
I learned a great deal about Edward Jones and the financial services industry.It was exciting and interesting to learn more about your organization and the educational technology field.I feel extremely prepared in regards to my professional future.Your insights have greatly helped me in figuring out that I really do want to work in the sports marketing arena. The third piece: Try to build towards a future connection with the note target. Some examples:
I look forward to speaking to you in the future about other potential possibilities with Edward Jones. I would greatly appreciate any other career-oriented advice, and I hope that your organization and I can have a long and happy relationship.Next time I am in the area I would appreciate the opportunity to have lunch with you. Feel free to call me anytime you visit Carbondale - I would enjoy the opportunity to show off the College of Business to you. The signature: Sign it pleasantly and friendly, no matter what. I usually sign my notes “Thanks again!” or "Sincerely," and my name under that. I also generally like to enclose a business card for the recipients' records.
Labels: branding, interview, thank-you